TERMS AND CONDITIONS

1. General

1.1. This competition is organised and administered by the TCL

1.2. By participating in and submitting an Entry (as defined below) to the TCL award, all entrants agree to be bound by these terms and conditions in full.

1.3. TCL award reserves the right, in its sole discretion, to cancel or suspend the TCL award should causes beyond its control interfere with the administration of or proper participation in the TCL award.

1.4. TCL award assumes no responsibility for postal, technical or natural conditions that prevent the reception and/or judging of an Entry.

1.5. TCL award reserves the right to amend these terms and conditions at any time without notice by publishing updated terms and conditions at www.tclaward.com.

1.6. Where these terms are provided in a language other than English, in the event of any conflict or inconsistency the English version of these terms shall apply.

2. Eligibility

2.1. Subject to clause 2.2, in order to be eligible to enter the JDA all entrants must, on the date on which their Entry is submitted, be at least 18 years of age and either:

2.1.1. be enrolled on an undergraduate/bachelor or postgraduate course of study in design or a related discipline (and have been enrolled on such course of study for at least one semester), at an institution situated in the Eligible Country (as defined below) in respect  of which their Entry is submitted;
or
2.1.2. have graduated from an undergraduate/bachelor or postgraduate course of study in design or a related discipline at an institution situated in the Eligible Country in respect of which their Entry is submitted within the preceding four years

2.2. In the case of team Entries, on the date on which their Entry is submitted all team members must be at least 18 years of age and at least one team member must fulfill the eligibility criteria set out in clause 2.1 for the team to be eligible to enter the TCL award. All other team members must, on such date, be university-level students, or have graduated within the preceding four years from a course of study in any discipline at an institution in the Eligible Country in respect of which their Entry is submitted. Team entries are restricted to a maximum of 10 members.   

2.3. All entrants shall, on reasonable request by the TCL award, promptly provide written evidence that they meet the eligibility criteria set out in this clause 2. Without prejudice to any other right or remedy which the TCL award may have, in the event that an entrant is unable to provide such evidence to the TCL award’s reasonable satisfaction, or if it otherwise comes to the TCL award’s notice that an entrant does not meet the eligibility criteria, the TCL award shall be entitled (at its discretion) to:

2.3.1. reject an Entry;
2.3.2. terminate an entrant’s (or that entrant’s team’s) participation in the TCL award;
2.3.3. refuse to award a prize to an entrant (or that entrant’s team); or
2.3.4. require the repayment forthwith of any monetary prize awarded to an entrant (or that entrant’s team).  

2.4. For the purposes of clause 2.3, unless otherwise agreed in writing by the TCL award, the following documents shall be considered to be appropriate evidence that entrants meet the eligibility criteria (in .doc, .pdf or .jpeg format):

2.4.1. a copy of a signed letter from the entrant’s tutor or lecturer stating they attend a particular course within a particular university;
2.4.2. a copy of the entrant’s degree certificate;
2.4.3. a copy of a signed letter from the entrant’s educational institution to the TCL award confirming the entrant’s place and degree title;

3. Entry Submission

3.1. In order to enter TCL award, entrants shall upload a profile of their invention (“Invention”) to the Website (an “Entry”). Entrants should seek to ensure that their Entry includes as a minimum:

3.1.1. the name of the Invention, which will appear on all communication and media coverage concerning the Invention;
3.1.2. a succinct description (no longer than 200 words) of the product, outlining its principal purpose and function, which should describe the problem solved and how the Invention does this;
3.1.3. an explanation of the inspiration behind the Invention, along with the entrant’s personal motivation;
3.1.4. an explanation of how the Invention works;
3.1.5. an explanation of the development process that the entrant/team took to develop the Invention;
3.1.6. an explanation of the Invention’s novelty, including an explanation of how it is different to other products already on the market;
3.1.7. an explanation of future plans for the Invention, including further design development;
3.1.8. low resolution images including (without limitation):

          3.1.8.1. sketches;
          3.1.8.2. plans;
          3.1.8.3. 3D models or prototypes (optional);
          3.1.8.4. photo-realistic 3D CAD renderings (optional);and

3.2. Entrants must provide a video of the concept or prototype in action.

3.3. Entrants shall submit all written elements of an Entry in the English and Chinese (simplified, traditional).

3.4. Entrants may submit Entries for as many Inventions as they wish, but may not submit more than one Entry per Invention.

3.5. TCL award will not accept Entries which include profanity, pornography, indecent images or references or which infringe the rights of third parties (including without limitation intellectual property rights). TCL award reserves the right to reject any Entry it considers (acting reasonably) to be incomplete or to contain inappropriate content.

3.6. By entering TCL award, the entrant accepts that the Entry (including all materials described in clause 3.1 and 3.2) will be made publicly available and will be capable of being shared by members of the general public across any and all media channels including the Internet. Subject to clause 3.7, the entrant further accepts that TCL award has no duty of confidence to the entrant regarding the Entry.

3.7. TCL award shall keep all entrants’ contact details confidential and shall not disclose them to third parties without the written consent of the entrant. Entrants accept that they are responsible for ensuring that their Entry does not contain contact details or other personally identifiable information and TCL award shall have no liability in the event of the entrant’s failure in this regard.

3.8. Entrants shall, on TCL award’s reasonable request, make materials regarding the Invention (including without limitation models and prototypes) for exhibition and display purposes. TCL award shall cover the cost of transporting such materials to and from desired locations and shall insure items against loss and damage. All items will be returned to the owner once any publicity and promotional activity surrounding TCL award and future awards has finished.

3.9. TCL award reserves the right (at its sole discretion) to contact entrants to request amendments and/or additional information following submission of an Entry to ensure that such Entry meets the minimum requirements set out in clause

4. Intellectual Property

4.1 Any and all intellectual property rights regarding the prize-winning entry (rights related to domestic and global copyrights, patents, utility models, designs, and trademarks) shall be transferred to TCL award, and the applicant shall consent to the fact that the prize money shall serve as fair compensation for transfer of these rights.

4.2. TCL award is not responsible for obtaining or verifying any intellectual property rights relating to an Invention. It is the responsibility of the entrant(s) to secure protection for an Invention which is being entered before submission of the relevant Entry. Proof of any patents, design applications or registrations, trademark applications or registrations, other rights, permissions or applications should be referred to in the Entry.

4.2. By submitting an Entry, each entrant confirms that they are the owner or licensee of all appropriate intellectual property (and moral rights) in the Invention.

4.3. The entrant shall fully indemnify, keep indemnified and hold harmless TCL award and the TCL Group of companies against all costs, expenses (including legal expenses), damages, losses or liabilities suffered or incurred by TCL award and/or the TCL group of companies (howsoever arising) as a result (directly or indirectly) of the entrant’s infringement of the intellectual property rights of a third party. For the avoidance of doubt, where the relevant Entry is submitted by a team, the liability of each team member under this clause shall be joint and several.

4.4. Subject to clause 5.4, each entrant hereby grants TCL award a worldwide, irrevocable, perpetual and royalty-free license (with right to sub-license) to use, display, publish, disseminate and adapt the materials submitted in an Entry for the purposes of advertising or promoting TCL award and/or TCL award.

5. Liability and Termination

5.1. Nothing in these terms and conditions shall be deemed to limit or exclude the liability of any party for death or personal injury caused by that party’s negligence, fraud, or any other liability which cannot by law be validly limited or excluded.

5.2. Subject to clause 6.1, TCL award shall have no liability (howsoever arising) for any indirect or consequential loss or damage.

5.3. Without prejudice to any other right or remedy which it may have, TCL award shall be entitled, on written notice, to terminate the participation of an entrant (or their team) in TCL award for breach of these terms and conditions or for bringing into disrepute TCL award and/or the TCL group of companies.

5.4. An entrant may at any time withdraw an Entry from TCL award on written notice to TCL award. When an Entry has been submitted by a team, an Entry shall not be deemed to be withdrawn unless and until each team member has notified TCL award of this in writing.

6. Personal Data

6.1. By submitting an Entry, entrants expressly authorize TCL award to use personal data collected during the registration process for the purposes of administering TCL award. TCL award shall collect, store, use, handle and process entrants’ personal data in accordance with its privacy policy (available on the Website) and all applicable laws and regulations. Entrants shall be entitled at any time to access or amend their personal data held by TCL award by the means of an e-mail or letter addressed to TCL award.

6.2. TCL award will not pass on the entrant’s personal data to third parties without the entrant’s prior written consent.

7. Publicity and Promotion

7.1. All entrants agree to take part, on the TCL award’s reasonable written request, in any publicity or promotional activity surrounding TCL award and future awards in any Eligible Countries. TCL award shall meet the costs of entrants’ transport and accommodation and will reimburse (subject to the provision of reasonable evidence) all reasonable expenses incurred by entrants as a result of participating in such activities.

Co-hosts

The Hong Kong Polytechnic University
Hong Kong School of Design
Shenzhen University
Shannxi University of Science & Technology

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